Mayan EDMS

[girish]

@ergabergblerg Try this repo https://git.cloudron.io/cloudron/mayan-edms-app/ . There is still some celery error but I can login. Have to look into it later this week.

[ultraviolet]

ah yes there was an error. I have fixed it in my dev box. It was an unpinned dependency, there are also issues with upgrading so it is still very much beta.

I will publish the change shortly.

@girish could you give me access to the cloudron hosted repo so I can make my commits direct?

The latest push in my own public repo here has the fix. For info this is the change that pins the dependency to allow compiling. I have mentioned it in the upstream project and it should be fixed soon if it has not been already.

[ultraviolet]

Ok I have been testing the upgrading which is tricky for me to figure out. Could use a fresh pair of eyes.

This is how this image is working:

1. Build image with deps
2. pull the image version from the upstream repo based on the version number in the dockerfile
3. run down and install everything
4. Once complete the start.sh script in /app/pkg kicks off.
5. After defining all the environment variables it will run this line of code:

if [ ! -e "/app/data/init-completed" ]; then
  /app/data/venv/mayan-edms/bin/mayan-edms.py initialsetup
  echo "Setting up for initial install, this may take some time"
  touch /app/data/init-completed
fi

If there is a file called init-completed it will skip it.

Now this is where the issue with upgrades come in I believe there is a command /app/data/venv/mayan-edms/bin/mayan-edms.py performupgrade.

I have tried testing upgrades for a few hours but when it starts up all the services I simply get access denied issues.

To replicate:

• Clone my repo https://github.com/euanmcgregor/mayan-cloudron
• Do an install to your cloudron - check that it works and login to check the version it should
• Alter the dockerfile and change the variable from ENV MAYAN_VERSION=3.4.17 to ENV MAYAN_VERSION=3.5.1 which is the latest version
• Perform a cloudron update

Hope this make sense any help is appreciated.

[girish]

@ultraviolet You should have permissions now, thanks

[ultraviolet]

@girish thanks

I am going back to the drawing board for this one. So watch this space all....

[ultraviolet]

I have come up with another way of installing to allow me to update the package. In the start.sh it will do it's initial install but that function of the app installs further items into /app/code/ which during an non debug session is RO. Is there any other way to allow this to install then seal the system to RO?

An example during initialsetup:

  Applying tags.0006_documenttag... OK
  Applying tags.0007_auto_20170118_1758... OK
  Applying tags.0008_auto_20180917_0646... OK
  Applying user_management.0001_initial... OK
  Applying web_links.0001_initial... OK
  Applying web_links.0002_auto_20191210_0436... OK
  Applying web_links.0003_auto_20191211_0233... OK
Installing package: Bootstrap (=3.4.1)... Downloading... Verifying... Extracting... Patching files... Traceback (most recent call last):
  File "/usr/lib/python3.7/pathlib.py", line 1258, in mkdir
    self._accessor.mkdir(self, mode)
FileNotFoundError: [Errno 2] No such file or directory: '/app/code/venv/lib/python3.7/site-packages/mayan/apps/appearance/static/appearance/node_modules/bootstrap'

<snip>


    self._accessor.mkdir(self, mode)
OSError: [Errno 30] Read-only file system: '/app/code/venv/lib/python3.7/site-packages/mayan/apps/appearance/static/appearance/node_modules'

Or if there is any other suggestions that I could try to get this installed?

EDIT: I should add I am unable to do this during build as the app needs the database etc. to migrate and change the database

[robi]

@ultraviolet you can make a note of all the errors and softlink them to someplace else for the build.

[ultraviolet]

@robi good idea, never thought of that. Thanks

[ultraviolet]

ok think we are good to go. I have pushed the code to my github the repo I will merge with the Cloudron hosted git soon.

Just need some people to test install etc. and then will look at getting some tests into the package. It is still on version 3.4.17 as the latest version 3.5.1 has some issues in the celery queues which I will look at once that branch is a bit more stable.

[daniel.goletz]

When you need a DAU for testing, i'm in!

[jdaviescoates]

@daniel-goletz said in Mayan EDMS:

DAU

Daily Active User?

[envisible]

The latest 3.5.2 release seems to working for me know (just change the version number in the Dockerfile), it fixes the celery errors and the Mayan EDMS API is working now. The only issue I have is a folder permissions issue, but that's an easy fix (with chmod).

[girish]

@envisible What is the folder permissions issue?

[envisible]

@girish
when I add the a watch folder in (via the file manager) in /app/data/media/ and try to process the docs, I get:

Oct 29 16:41:07 mayan.apps.sources.tasks <44> [ERROR] "task_check_interval_source() line 45 Error processing source id: 2; [Errno 13] Permission denied: '/app/data/media/t/104-10005-10016.pdf'"
Oct 29 16:41:07 [2020-10-29 16:41:07,424: ERROR/ForkPoolWorker-1] Error processing source id: 2; [Errno 13] Permission denied: '/app/data/media/t/104-10005-10016.pdf'

When I change the permission to cloudron (instead of root all via the file manager) I get:

Oct 29 16:37:29 mayan.apps.converter.backends.python <44> [ERROR] "get_page_count() line 185 Exception determining page count using Pillow; cannot identify image file <File: /app/data/media/document_storage/9692aadc-df6a-40cd-aab0-eb17f8063486>"
Oct 29 16:37:29 [2020-10-29 16:37:29,263: ERROR/ForkPoolWorker-1] Exception determining page count using Pillow; cannot identify image file <File: /app/data/media/document_storage/9692aadc-df6a-40cd-aab0-eb17f8063486>

But if I chmod -R 777 the folder it all works perfectly; I haven't played around with lesser permissions than that though.

[girish]

@envisible Thanks! I will look into getting this app published atleast as unstable then to get more testers.

[ctrl]

@girish testee here

[marcusquinn]

Nice work! Vids in the docs look cool: https://docs.mayan-edms.com/

I'd like to give this a run too.

Apparently this is popular with Lawyers & Finance companies: https://www.docmoto.com/videos/ so a FOSS alternative would be interesting for document-sensitive industries.

[subven]

Hmm looks nice but I ask myself if it's compatible to german GoBD and EU GDPR laws. I use ecoDMS at the moment.

[girish]

@subven As a general question, what could make self-hosted software incompatible with EU GDPR?

[subven]

@girish there is nothing to complain about selfhosted services in general, at least in terms of GDPR. According to TMG (Telemediengesetz) It's binding to have an imprint (at least in Germany) and an data protection agreement if you serve websites and stuff to the public. At some point (size or field of operation) you need to have an data protection officer for your company.

Regarding GoBD however, there is the problem that (if you host the software yourself) you usually have the possibility to manipulate data because you own the server or storage. GoBD is all about storing your business-related communication and financial data in a tamper-proof manner. It's the "principles for the proper management and storage of books, records and documents in electronic form as well as for data access." This is why the "best" solution seems to be SaaS. The law is even relevant if you're self employed but auditors proceed according to proportionality and traceability if you are "small". For example: Software such as Invoice Ninja is not GoBD compliant in Germany because you can edit/delete things afterwards. How do you do it right you may ask? It's complicated...

Modern DMS can counteract this issue because they store your data securely and document all changes you made. Sadly this sometimes conflicts with GDPR article 15, 16 and 17 (30 maybe too). A DMS must therefore also be GDPR compliant.

While being good in theory, these laws/rules are extremely difficult to implement and follow in practice.

Hope you don't regret that you've asked.